DATEV export per invoice number range: every sender gets its own batch 18.09.2026
For operators, group accommodations, accounting
With invoice issuers you bill different customers under different senders, each with its own invoice number range if you like. Such a sender often comes with its own bookkeeping as well - a separate company, a separate client at the tax office. Until now all invoices and payments still ended up in one shared DATEV export, and your accounting had to sort them apart by hand.
The DATEV export therefore splits the records by invoice number range automatically. Every number range is exported as an own DATEV batch and can be imported straight into the right client.
One batch per number range
The export distinguishes three cases:
- Your default number range from the account settings forms one batch, as before.
- If the group suite has an own invoice number range, its invoices get an own batch.
- Every invoice issuer with an own number range gets an own batch as well. Issuers without an own number range stay in the default batch.
Every batch comes with its own file of business partner master data. The file names carry the prefix of the number range, and in DATEV the name of the issuer appears as the name of the batch. So when you import, you see right away which file belongs to which client.
Payments go into the same batch as the invoice they belong to. That keeps the receivable and the incoming payment together at the same client, and the open items balance out.
An own client number per number range
To make sure every batch reaches the right client, you can store an own DATEV client number per number range: for an invoice issuer right in its form, for the group suite in the settings under Accounting. If you leave the field empty, the client number of your account settings is used.
In the backoffice and in the automation
The split applies to the financial accounting export in the backoffice just as much as to the DATEV automation. In the backoffice the list shows the number range of every record, and a note above the list names the batches with their client numbers. The automation still sends one single email - with all batches attached.
Nothing changes for everybody else
If you do not use any further number ranges, you get exactly the same export as before: one file, the same file name, the same client number. The split only concerns the DATEV export - the interfaces to Axians Infoma and Navision stay as they are.
Author: Mathias Methner